Travel Procedures
- If you are traveling, you must fill out our online Travel Authorization Request Form before you travel. (See link to the left.)
- A travel authorization request (TA) must be submitted no later than ONE WEEK prior to your travel date to allow for online approval.
- If emergent travel arises and you cannot submit a TA within the time frame stated above, please explain the reason in an email. I will insert your explanation on the Travel – Exception Signature Request Form, attach your email, and obtain appropriate signatures.
- Please read the outline of information for completion of your Travel Expense Report and submit within five (5) days after return. Print out, attach all receipts applicable to your trip, sign and submit to Barbara Daugherty.
- AVIS Car Rental - If you contact Avis or go online, you must use the State of Floirda contract award # A113400 or USF #B133413. When returning the vehicle, make sure when you receive your invoice this is the number Avis used. AVIS Price Sheet Eff 11/1/2010. If you use E-Toll, which is in most of the Avis cars, please log on to the Avis E-toll site and follow the instructions to obtain a receipt for your tolls. Avis charges a convenience fee from $2.50 to $5.00 for use of the equipment, plus the cost of your tolls.
- Reservations may be made through the online booking tool at: Enterprise Car Rental Using this link takes you directly to a page specifically loaded with the USF account number.
- If you access the general Enterprise website, the Enterprise-USF account number should be entered in the field labeled "Coupon, Customer, Corporate Number" and then the USF PIN number should be entered. Enterprise Account Number: L422257 USF PIN Number: USF
- If you are taking any personal time during your business travel a comparison flight itinerary must be obtained the same day you make your arrangements, and submitted to me along with the actual flight. The comparison is included in the expense report. Also, if you are including personal time, please do not use your pcard for payment. If you have any questions regarding this please contact me.
Click here to view the 2007 Travel Changes
Helpful Links
USF Travel Page
US Passport Information
FAST Travel Module Approvers Guide
