The Center for the Integrated Modeling and Analysis of the Gulf Ecosystem

A tale of two Gulf spills: A research consortium of 17 institutions from 5 countries studying the impacts of oil spills on the Gulf of Mexico.

Assistant Grants Administrator, FFW

  • Thursday, 12 May 2016

Florida Fish and Wildlife is hiring for an Assistant Grants Administrator position within our Division of Habitat and Species Conservation (HSC). If you or anyone you know may be interested, the link to apply is below.

“The position helps cover all the federal and non-federal grant programs HSC has, including USFWS programs (SWG, WR, Endangered Species Act, Partners for Fish and Wildlife, Coastal Wetlands, Landowner Incentive Program), NFWF (National Fish  & Wildlife Foundation), NRCS (Ag. Conservation Easement Program, EQ Incentives, Soil and Water Conservation), NRDA (Natural Resource Damage Assessment), National Park Service, US Army COE, federal flow-through grants with FDOT (Dept. of Transportation) and FDEP (Dept. of Environmental Protection), and also our Conserve Wildlife license plate grants.”

The deadline to apply is 5/14/16 (sorry for the short turnaround time!).





Req No:  77000237-51160849-20160504163008

Agency Name:  Fish and Wildlife Conservation Commission



Broadband/Class Code:  13-1111-04

Position Number:  77000237-51160849

Annual Salary Range:  $1,711.82 BI-WEEKLY + BENEFITS

Announcement Type:  Open Competitive


Facility:  BRYANT BLDG

Pay Grade/ Pay Band:  BB010

Closing Date:  5/14/2016


The State Personnel System is an E-Verify employer.  For more information click on our E-Verify website.








Broadband/Class Level: MANAGEMENT ANALYSTS – Level 4

Broadband/Class Code: 13-1111-04

Salary: $1,711.82 bi-weekly +benefits

Position Number: 77000237

Location: Tallahassee

County: Leon County


Administer Division’s Grant Process and Information

    Serves as the Division’s Assistant Grants Administrator.

    Responsible for implementing agency grants-related policies and procedures and administering grant activities across the division. Responsible for coordination of activities within the division with the Agency Grants Administrators to assure agency-wide consistency in grants administration support.

    Promotes division ability to take advantage of grant opportunities. Coordinates opportunities across the division.

    Administers and facilitates grant information flows within the division.

    Responsible for division compliance with federal and state laws and policies related to grants. Assists with state and federal audits.

    Provides assistance and recommendations to program managers in meeting federal, state and agency planning requirements including grant budget preparation and projections of work-year allocation. Assists program managers in the preparation, planning and development of the budget and program output commitments.

    Preparation and administration of budgets and confidential personnel related information as related to grant administration duties.

    This position will work directly with HSC’s Budget Director and the HSC’s Grant Administrator in the preparation and administration and monitoring of budgets pertaining to grant funding allocation.

    This position will work directly with FBO-revenue and grants section in setting-up and monitoring all aspects of grants from the beginning to end, this will include but not limited to coordinator of the revenue agreement set-up form, cost-sheet and billing approvals, review of expenditures and invoices, coordination of grant  reports being completed and submitted on a timely basis, and  close-out.

    This position will coordinate the HSC FATAA requirements by contacting FBO-revenue and grants section with the appropriate information to ensure all applicable contracts are recorded within the 30-days of execution.

Administer Division’s State and Federal Grant and Contract Information Systems

    Serves  as a HSC Division’s Contact and Assistance for the Florida Accountability Contract Tracking System (FACTS) and the Federal Grants Tracking System      (FGTS).

    Serves as a point of contact for HSC divisional staff for assistance in completing Routing forms, FACTS forms, Contract Templates, and Contract File Folder requirements (including cost analysis when applicable, risk analysis and monitoring plans).

    Serves as a reviewer and router of HSC division’s contracts.  Serves as a Contract Manager for the HSC Division as necessary and will need to obtain the State of Florida Certified Contract Manager Certificate, upon the availability of the course.

    Serves as a HSC Division’s Contact of the federal grant management systems:  Financial Business Management System (FBMS) and Wildlife TRACS. 

    Provides assistance and coordination of information being loaded into TRACS with division grant programs to help streamline the process and provide feedback to USFWS.

    Responsible for division compliance with federal and state laws and policies related  to these systems.  Makes policy and procedure recommendations to assure division compliance and accountability.

Cultivate Grant Sources

    Develops and implement strategies for the systematic identification, cultivation, and solicitation of federal grant revenue and other potential funding sources. Brokers the connection between division program experts and grantors.

    Develops an extensive portfolio of grant contracts within potential funding sources, with particular emphasis on federal agencies.

    Works with division programs to build the agency’s reputation as a high quality grantee by assuming excellent, responsive agency performance on grants obtained.

Motivate Division Employees to Seek Grants

    Develops and implements strategies to motivate employees to apply for grants

    Assists and supports division employees throughout the grant process making it easy and rewarding for them to secure and implement grants. Coordinated preparation of manuals and support materials.

    Proactively seeks to integrate agency-wide grants. Coordinates grant application process.

    Reviews all aspects of the grants process. Confers with users to identify problem areas and potential solutions.

    Recommends changes to streamline and improve processes

Performs other related work as required.

Title: Government Operations Consultant III

Class Code: 2238

Location: Farris Bryant Building Tallahassee Florida

Supervisor: Johanna Poston

Job Type: Full Time

Region/County: Leon County

Years of Experience: 3-5 years

Percent of Travel:  1-25%

Certain veterans and spouses of veterans receive preference in employment by the state as provided by Chapter 295, Florida Statutes, and are encouraged to apply.

Pursuant to Chapter 295, Florida Statutes, applicants eligible for Veterans’ Preference will receive preference in employment and are encouraged to apply. However, applicants claiming Veterans' Preference must attach supporting documentation with each application submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the closing date of the vacancy announcement. For information on the supporting documentation required, click here. Applicants may fax their supporting documentation to People First at 1-888-403-2110.

FWC is an Equal Opportunity/Affirmative Action/ADA Employer. If you require an accommodation to participate in the application / selection process, please contact the hiring authority in advance.

The State Florida hires only U.S. citizens and lawfully authorized alien workers.  If a conditional offer of employment is made, you will be required to provide identification and proof of citizenship and or authorization to work in the United States for the hiring authority to which applications is made.  E-Verify will be used to confirm work authorization.


The State of Florida supports a drug-free workplace.  All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S.

  • Last modified on Thursday, 12 May 2016

Podcasts from The Loop

The Loop is a series of podcasts which take an in depth look at C-IMAGE research. Partnering with Mind Open Media reporters Ari Daniel Shapiro and David Levin, our researchers share the importance of their studies and how they help our understanding of oil spills. David and Ari have produced eight podcasts and have more in the queue. The podcasts are linked below. Plug in and learn about our research!

Listen to More Podcasts!